Management Company

Our offices will handle all correspondence with homeowners and Board members. Any communication with the townships, boroughs, or other local government agencies as needed shall be through our office. We will contact vendors for bids, contracts, and scheduling for necessary work to be performed. We ensure all residents have the most up-to-date information available to them when updates are made to the governing documents. Additionally, any violation letters, delinquency letters, and follow-ups will be handled by our office.

Your community manager will maintain bank activity reports, operating statements, expense detail reports, and compare monthly expenses to annual operating budgets. Our offices maintain banking accounts for your association, including checking, savings, and certificate of deposits. After approval of submitted invoices, we manage all deposits from residents and payments to vendors. We can collaborate with your accountant to help formulate a budget. We also issue letters of collection for delinquencies. 

Vantaca unites your community and empowers your community to run in real-time.

Vantaca’s Community Management Performance software connects associations, Board members, homeowners, and vendors at every touchpoint. This tool enables Excalibur Enterprises, Ltd., to automate processes and communicate optimally with your community. Work Orders, Violations, Proposal Requests, collections, and communications are all assigned a unique number for tracking to ensure proper follow up as well as allow the Board to review progress notes related to the various matters.

Homeowners have access to their accounts, transaction history, communication archive, payment features, and association documents.

Vantaca provides a fully-integrated, password-protected Board members’ portal and owners’ portal for your association. This provides greater transparency, more efficiency, and control over the processes within your community, and potential cost savings to your association (such as reducing the use of paper and envelopes, postage, etc.)  Homeowners have access to their accounts, transaction history, communication archive, payment features, and association documents.

Board members have real time access to work orders, violations, homeowner accounts, association bank accounts, and the ability to review historical data such as vendor invoices, payments issued, and other reports important to the effective management of your association.

Our general services include attending monthly Board meetings in person or via Zoom video conferencing, obtaining competitive bids from contractors, maintaining all homeowner documents, establishing and enforcing delinquency procedures, coordinating activity with local Borough/Township officials, preparing Petitions for Candidacy and Ballots for Elections, Annual Meetings, preparing periodic newsletters along with any other necessary management services for the smooth operation of your association.